AN ANALYSIS ON THE FACTORS MILITATING THE STUDENTS’
1.1 BACKGROUND OF THE STUDY
It is impossible to overstate the significance of record keeping in an organizational structure. This is due to the fact that continuity depends on the existence of meaningful recordings of previous operations. Since the amount of information in a complicated organization like a university makes it impossible to store it all in the brain, records must be maintained. Records have been kept since before there were any humans. For instance, God kept a chronological account of all the world’s creations in Genesis 1 and 2, from the first day when he created the heavens and the earth until the seventh day when he rested from all his creative works.
Every educational establishment in Nigeria is required by law to maintain specific school records, such as log books, admission registers, visitors’ books, inventory books, account books, etc. All records should follow a life cycle that involves production, storage, retrieval (for use as needed), retention, and dispose, which includes safeguarding all important documents (records).
Records are defined as information made, received, and stored as proof and information by an organization or person in order to comply with a legal requirement or conduct business, as stated by the International Organization for Standardization in 2001. According to Mbiti (1978), school records are all the books, files, and other documents that carry information about what occurs in that school. A record is a written narrative or other permanent representation serving as a memorial or genuine evidence of facts or events, according to the Fund and Wagnalls Standard Desk Dictionary from 2000. It is viewed as knowledge that has been passed down or stored.
The practice of keeping an organization’s records from the time they are created until they are eventually disposed of is known as record management. This can involve classifying, storing, safeguarding, and destroying (or, in some situations, archival preservation) of records. Record management is typically applied in accordance with the value of the records rather than their physical structure and is primarily concerned with the proof of an organization’s operations. In the past, the term “record management” was occasionally used to describe solely the management of records that needed to be retained but were no longer regularly used (semi-current or inactive records), which were frequently held offshore or in basements. Modern usage frequently refers to the whole life cycle of records, starting at the time of production and ending with disposal. An formal record of all academic accomplishments is known as a transcript or academic record.
The type and scope of the record will vary based on the services’ goal, location, and context in both Nigeria and America. Whatever the record, it’s crucial that the personnel become knowledgeable about the ethical and legal obligations related to maintaining records in their particular professional setting and jurisdiction. A certain degree of secrecy, sufficient upkeep security, the preservation of the content and context, and other factors should generally be considered while maintaining records, etc (Uwaifo 2014, Akporhonor and Iwhiwhu 2017). Sadly, Nigeria’s record-keeping and management situation, particularly in the university system, has not been very successful due to a lack of management components (Omeyi, 2017).
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